Calculating variable costs

In the Calculation window you should enter all costs which you can assign directly to the vehicle. PTV Map&Guide intranet calculates the route costs (EUR/km) and the time costs (EUR/h) using your specifications and incorporates the values into the cost profile.

 

Base value tab

Here you can enter the costs which are always the same, e.g. the purchase costs.

Tip: You have the option of entering the cost of purchasing or leasing a vehicle. The calculated cost rates show you which alternative is cheaper.

Enter the cost of purchasing and/or leasing the vehicle.

Specify the cost of purchase

Note: You can enter the data for the chassis and the body separately, since the body can usually be used for a longer period of time and can also be used on other chassis.

Element Description
Purchase price [EUR]

Enter the selling price in EUR.

Note: Enter the cost of the vehicle including the cost of tyres. These costs are calculated in a later step.
Mileage [Tkm/year] Enter the annual Tkm driven.
Residual value [EUR] Enter the amount for which you can probably sell the vehicle when its service life has expired.
Service life [years]

Entering the anticipated service life in years.

Note: The service life of the body is usually different from that of the chassis.
Hours/day and Days/year

Entering the anticipated service life in hours per day and days per year.
Time write-off [%]

Enter the percentage value at which the vehicle depreciates.

Note: Vehicles can be depreciated according to time, kilometres or a combination of both. Enter the values used in your accounting system.

Examples:

  • A time-based depreciation of 100 % means that the vehicle is depreciated only on the basis of service life.
  • A time-based depreciation of 20 % means that the vehicle is depreciated by 20% on the basis of service life and 80% on the basis of mileage.
  • A time-based depreciation of 0 % means that the vehicle is depreciated only on the basis of mileage.
Cost accounting interest rate [%]

Enter the calculated rate of interest.

Note: If you had not spent the money on the vehicle but had invested it instead, you would have received interest. For the vehicle to be profitable, it must also earn this interest. This hypothetical interest is considered as cost.
Enter as the calculated rate of interest the percentage value which you would have received on a financial investment equivalent to the purchase price.

Specifying the cost of leasing

Note: You can enter the data for the chassis and the body separately, since the body can usually be used for a longer period of time and can also be used on other chassis.

Element Description
Mileage [Tkm/year] Enter the annual Tkm driven.
Hours/day and Days/year

Entering the anticipated service life in hours per day and days per year.
Leasing rate [EUR/year] Enter the leasing instalment per year in EUR.
Time write-off [%]

Enter the percentage value at which the vehicle depreciates.

Note: Vehicles can be depreciated according to time, kilometres or a combination of both. Enter the values used in your accounting system.

Examples:

 

  • A time-based depreciation of 100 % means that the vehicle is depreciated only on the basis of service life.
  • A time-based depreciation of 20 % means that the vehicle is depreciated by 20% on the basis of service life and 80% on the basis of mileage.
  • A time-based depreciation of 0 % means that the vehicle is depreciated only on the basis of mileage.

 

Variable Costs tab

Here you can enter the costs that depend on vehicle use.

 

Element Description

Fuel consumption [l/100 km]

Fuel price [EUR/l]

Enter the fuel consumption in litres per 100 km.

Enter the price of fuel in EUR per litre.

Oil consumption [l/1,000 km]

Price of motor oil [EUR/l]

Enter the oil consumption in litres per 1,000 km.

Enter the price of engine oil in EUR per litre.

Repair rate/Maintenance rate/Other costs [EUR/100 km]

Enter the running costs in euros per 100 km.
Tyres [EUR] / Mileage [Tkm]

Enter the cost of a set of tyres and enter the mileage in 1,000 km.

Note: The cost of a set of tyres is needed to calculate the route costs.

Fixed costs/year tab

Here you can enter the fixed costs per year for the vehicle.

 

Element Description

Tax [EUR]

Enter the road tax per year in EUR.

Insurance [EUR]

Enter the cost of insurance per year in EUR.
Other fixed costs [EUR]

Enter other costs which can be allocated to the vehicle, for example for a rented garage.